Welcome to Controller's Office

The Controller's Office is responsible for receipt and disbursement of funds, maintaining MIT's official financial records, procurement of goods and services, purchasing insurance and administering insurance claims, and asset management and accounting. To meet these responsibilities our work is organized into the service areas shown in the boxes above, and our staffing/reporting structure is shown in the organization chart below.

The mission of the Controller's Office is to support the core teaching and research objectives of the MIT community by providing efficient financial and administrative services, facilitating access to information and resources, and promoting the financial health of DLCs and the Institute as a whole.

Accounts Payable

Accounts Payable processes vendor payments, travel advances, travel reimbursements and independent contractor payments.

Accounts Receivable

Accounts Receivable is responsible for billing, collection, and monitoring of general receivables for the Institute. Included in general receivables are various groups at the Institute that choose to use CAO provided services, such as the MIT Medical Department, Libraries, Endicott House and Benefits Accounting.

Cashier

Cashier's is responsible for the following tasks: accepting check and cash deposits from DLCs and student groups; replenishing petty cash; redeeming petty cash slips and human subject vouchers; and merchant service activity associated with the setup and reconciling of accounts.

General Ledger Operations & Reporting

General Ledger Operations & Reporting is responsible for the general ledger and internal and external financial reporting.

Insurance

Insurance purchases casualty, property and construction insurance for the Institute and administers claims.

Journal Vouchers

Journal Vouchers is responsible for reviewing all journal documents that require secondary approvals and provides training and assistance regarding journal issues.

Lincoln Fiscal

Lincoln Fiscal provides accounting, payroll, cashier and cash management services to MIT’s Lincoln Lab.

Payroll

Payroll is responsible for employee and retiree payroll, and includes the Insurance Plans Accounting section.

Procurement

Procurement assists in procuring goods and services by ensuring favorable prices, protective terms and conditions, and compliance with MIT and federal policies and procedures.

Property

Property is responsible for the accounting and asset management of campus and Lincoln Lab equipment and tracking all capital costs associated with buildings. The department includes the Lincoln Property Office.

Sponsored Projects Accounting

Sponsored Projects Accounting is responsible for the auditing and final reporting of all federal and non-federal sponsors in accordance with Institute and sponsor guidelines. They are also responsible for the billing and collection of revenue for both federal and non-federal sponsors.

Tax

Tax is responsible for non-payroll tax issues, including federal, state and international filing requirements.

Travel

Travel is responsible for managing the expense reimbursement process to ensure that the process supports travel policy compliance, improves efficiency and increases savings.

Headquarters

The Controller’s Office is responsible for receipt and disbursement of funds, maintaining MIT’s official financial records, procurement of goods and services, purchasing insurance and administering insurance claims, and asset management and accounting. To meet these responsibilities our work is organized into the service areas shown in the boxes above, and our staffing/reporting structure is shown in the organization chart below.

The mission of the Controller’s Office is to support the core teaching and research objectives of the MIT community by providing efficient financial and administrative services, facilitating access to information and resources, and promoting the financial health of DLCs and the Institute as a whole.