Purchase Order Invoices: Approval and Rules

Include the following on approved invoices:

• Purchase order number;
• A legible signature of someone in the Roles Database authorized to approve invoices on the cost object charged;
• Receipt date of the goods or services;
• Cost object and general ledger account numbers;
• Date invoice has been sent to Accounts Payable.

Invoice Amount

The invoice amount must equal the purchase order amount within the following tolerance:

• 50 percent over line item value, not to exceed $100 of total order;
• No tolerances are allowed for subawards;
• DLCs must use a change order to change the purchase order amount.