Filling Out the Request For Payment Form

U.S. Citizen or Resident Alien

Is required for all payments for services, not for reimbursements.

Service Date

The actual date services were provided or goods were procured. Must fall within cost object start and end dates.

Purchase Order Number

Is only filled in when using a purchase order when an invoice is not available or appropriate.

Information to be Inserted on Check Stub

This text appears on the check stub and should be used for reference, i.e., invoice number, reimbursement explanation, etc.

Explanation of Payment

For audit purposes only, does not appear in SAP or on check stub.

Social Security or IRS Account Number

Is only required when payment is for services provided by a US citizen. Do not provide Social Security number for reimbursements.

MIT Employee, Yes or No

Either should be selected for each transaction.

Payee Address

Must be the permanent home address of individual being paid for services, otherwise an MIT address or vendor address can be inserted.

Further Rules

• Payee and approver cannot be the same person.
• Approver must be authorized for invoice approval in the Roles Database on the cost object(s) being charged.
• Images of requests for payment and associated receipts can be displayed in SAP.