About Journal Vouchers


The Journal Voucher system lets you post journal vouchers associated with the regular financial operations of a department, lab or center. Activity that requires either compliance or operational review will be forwarded to the Controller’s Accounting Office for review and approval. Compliance review is associated with complying to generally accepted accounting principles and government regulations. Operational review is associated with reviewing for data integrity requirements.

The following activities require CAO review and approval prior to posting the journal voucher:

  • Payroll activity, the use of G/Ls that begin with 400xxx;
  • Travel Advance activity, the use of G/L 422065;
  • Travel-Foreign on a sponsored project, the use of G/L 420070 with a WBS cost object;
  • Large dollar amounts, any line item greater than $999,999,999.00;
  • Revenue transfers using Transfer In/Transfer Out, the use of G/Ls 800325 and 800326;
  • Expense transfers that involve non-recoverable costs, the use of the following G/Ls:
    • G/L 421000-Meetings Food and Beverages;
    • G/L 420166-Entertainment;
    • G/L 420302-Promotion and Memorabilia;
    • G/L 420318-Recreation Related Expense;
    • G/L 421205-Alcoholic Beverages;
    • G/L 421584-Social memberships.
  • WBS element activity, the use of any WBS cost object on a journal voucher;
  • Any transaction that is outside the start/end date of a cost object;
  • FY documents (fiscal year closing journal vouchers) for periods 13 through 16.