April

Contents
1. eDACCA 2.0, Salary Certification Changes at May Brown Bag Lunch
2. Fiscal Year 2007 Closing Workshop Schedule
3. Awards Certificate Stock with MIT Identity or MIT Seal Available
4. Spring Greening: Review Your Printed Financial Statements
5. CAO Business Tip of the Month: Clearing Swept Credit Card Charges
6. DLC Change Requests for SAP Payroll
7. Contact Information – When You Need Help

1. eDACCA 2.0, Salary Certification Changes at May Brown Bag Lunch
Please join us at the Controller's Office Brown Bag Lunch on Monday, May 14, from 12 - 1pm in Twenty Chimneys, Stratton Student Center.

The May agenda includes a preview of eDACCA 2.0, scheduled for release on May 31, as well as changes to streamline the Quarterly Salary Certification Process, effective May 31 for the Quarter 3 2007 certification.

Please forward this invitation to colleagues who may be interested.

2. Fiscal Year 2007 Closing Workshop Schedule
Fiscal year end is fast approaching. In order to help financial administrators understand the closing process, CAO has scheduled the closing workshops below.

Wednesday June 6th -- Stata Center 32-D463 -- 2:00pm to 3:30pm

Wednesday June 13th -- Bush Room 10-105 -- 10:30am to 12:00pm

Wednesday June 20th -- Stratton Student Center W20-407 -- 10:30am to 12:00pm

Although the 2007 closing schedule is not yet published, you may also wish to review the “ Top Ten Ways to Get Ready for Closing”

3. Awards Certificate Stock with MIT Identity or MIT Seal Available
This is the time of year when many departmental and Rewards and Recognition awards are being planned. We would like to remind community members that one of MIT’s preferred printing partners, Ambit Press, stocks two types of MIT award certificate stock – one with the MIT seal and one with the MIT identity.

You can either order the stock from Ambit Press and print the awards yourself, using downloadable templates, or have Ambit do it all. For information, please see “ MIT Awards Certificates” in the Procurement section of the Controller's web site.

4. Spring Greening: Review Your Printed Financial Statements
In the spirit of the Working Group Recycling Committee’s efforts to reduce/reuse/recycle, we ask you to review the printed financial statements you are receiving to see if there are any for which you can discontinue printing.

Each month, IS&T’s W91 Data Center operations group uses 10–14 cases (40,000 – 56,000 sheets) of paper to print monthly statements. In a survey of departmental users a few years ago, we found that some financial administrators reviewed their statements on line and did not actually use the shrink-wrapped statements.

To discontinue printed statements by cost object, profit center, supervisor, or addressee, please send email to cao-cost-objects@mit.edu. We ask for your cooperation to conserve resources by reducing unnecessary printing.

5. CAO Business Tip of the Month: Clearing Swept Credit Card Charges
When clearing swept credit card charges from a default account, be sure to use the "swept credit card" GL # 420255, on the credit side of the transaction. On the debit side, use the expense GL that best describes your purchase, such as: office supplies, paper, or meetings food & beverage.

For a List of GL Accounts, please see the General Ledger and Reporting section of the Controller's web site.

6. DLC Change Requests for SAP Payroll
This is a reminder that the list of outstanding DLC Change Requests for SAP Payroll applications, reports, etc. is available for your review on the CAO web site. Also available is a presentation (System Change Request Process) that provides an overview of the process involved when a change request is submitted by a member of the community. Both of these pdf files are available at http://controllers.mit.edu/payroll/resources#3414

7. Contact Information - When you need help