7.0 Late Redistribution Change Requests

1.

After the period for DLCs to make electronic changes to payroll distribution has passed (i.e., beyond 60 days past the end of the quarter), the DLC decides that salary redistribution is required.

2.

The DLC fills out the “Request for Late Change to Salary Allocation” form, available on the Payroll Forms web page: http://controllers.mit.edu/payroll/forms

3.

The DLC submits the Request for Late Change to Salary Allocation form to CAO Resource Group at cao-rg@mit.edu, for review before it is forwarded to the Controller.

4.

Within five business days of receipt, a CAO Resource Group representative logs and reviews the request on behalf of the Controller and either:

4.1

Forwards the form and a preliminary recommendation regarding approval to the Controller and/or the Director of OSP via email.

4.2

Sends the request back to the DLC for additional information and adjustment.

5.

Within ten business days after the form is forwarded to the Controller, who consults the Director of OSP.The two then make a decision regarding the request and:

5.1

If approved, the request is forwarded to Payroll for processing with a copy to the requestor as notification.

5.1.1 Payroll updates SAP accordingly.
5.1.2 Disposition of the request is added to the CAO log.
5.1.3 Payroll notifies CAO Resource Group when the change has been entered in SAP so that the completion date can be added to the CAO log.

5.2

Or, if the request is not approved, notification of the declined request is sent to the DLC requester by CAO.

5.2.1 CAO Resource Group updates the log accordingly.