For Suppliers

Are you looking for a list of partner vendors?

Go to the Partner Vendors Listing.

Would you like to place an order?

Go to SAPweb.

Terms & Conditions

MIT General Terms and Conditions

Terms & Conditions Updated Oct 05.pdf

Contacting the Procurement Department

Prospective suppliers are encouraged to send a catalog, business card or other listing of products/services offered.

Please address material to the purchasing agent who handles the products/services you have to offer. All information should be mailed to:

Massachusetts Institute of Technology
Procurement Department, NE49-4122
77 Massachusetts Avenue
Cambridge, MA 02176

If a vendor wishes to make personal contact with the appropriate purchasing agent, appointments are preferred. Sales contacts with the Procurement Department are normally scheduled between 8:00 a.m. and 5:00 p.m.

Marketing to Campus Departments

Vendors should consider marketing products directly to departmental personnel. Since campus departments determine which supplies, equipment or services to purchase and are instrumental in initiating specifications for the equipment, supplies and/or services they require, marketing contacts are recognized as a necessary part of educating users on the capabilities and varieties of products in the marketplace. Unexpected or unsolicited calls are not encouraged. Please make an appointment with the appropriate department personnel prior to your visit.

Here is the campus map.

Parking on Campus

There is no space allocated for vendor parking on campus. However, there are several public parking garages in the area as well as some on-street parking.

Receipt of Purchase Order

Shipment of goods or delivery of services should not be made until receipt of the official MIT purchase order that gives shipping and billing instructions. Substitutions of items specified in a purchase order are not permitted without the express written permission of the Procurement Department.

Deliveries

Unless otherwise stated in the bid documents, all deliveries must be F.O.B. delivery point, at the vendor's expense. This expense may be included as a part of the product cost or as a separate line item.

Unless otherwise stated in the contract documents, deliveries are to be made to the MIT receiving room listed on the purchase order.

Invoicing and Payment

Unless otherwise stipulated on the purchase order or contract, all invoices should be submitted directly to:

MIT Accounts Payable Department
PO Box 9169
Cambridge, MA 02139

Massachusetts sales and use tax is not applicable. Payment will be delayed if invoices or packages do not reference an MIT purchase order number.

Payment Terms

Payment terms shall be net 30 unless otherwise agreed to by MIT.

Complaints to Vendors

MIT departments are encouraged to directly contact vendors in an effort to resolve any dissatisfaction with product, warranty or service performance. When problems are not resolved to the user's satisfaction, departments are encouraged to contact the MIT Procurement Department for assistance. MIT's Procurement Department then forwards the complaint to the vendor. A vendor receiving the complaint is urged to act immediately to resolve the complaint.

Other MIT policies

MIT has equal opportunity and affirmative action programs designed to give small-businesses and small-business concerns owned and controlled by socially and economically disadvantaged individuals — known as minority, women, set-aside or disabled businesses — full access and opportunity to participate in MIT's procurement activities.

Vendors should keep MIT informed of their proper business size, ownership category and products or services offered.