VP for Finance
4-18-07 BBL Sciquest .pdf Resources
This section contains electronic versions of the most commonly used business forms in Procurement. These forms are intended to be filled out by you, printed and then submitted accordingly.
- Bank and Trade Reference
- Buyer Beware
- Fundamentals of Procurement at MIT
- Helpful Links
- How to Do Business With a New Vendor
- Visitor-Contractor Information
- Metrics
- Purchasing Initiative Downloadables
- Purchase Order Terms and Conditions
- Purchasing Quick Guide
- Ship To Addresses on Campus
- United States Sales Tax Exemption Listing
Buyer Beware
Caveat emptor, or "let the buyer beware," has long been a principle of law for commercial transactions, and the principle remains valid for transactions mediated by electronic media, including the World Wide Web.
When buyers and sellers were dealing with tangible goods, face-to-face, applying the principle was easier. Buying goods on the web makes this a little trickier, but applying some good common sense will reduce your risk. There is no way to completely eliminate all risk from any purchasing activity.
Helpful Links
- ECAT: MIT's portal to electronic commerce with strategic suppliers offering a multitude of products that can be ordered electronically right from your desktop.
- ECAT3 : MIT's newest E-commerce portal, view the presentation to learn about the Procurement strategy behind ECAT3 .
- Internal Providers: MIT businesses that provide service to the community.
- MIT Procurement Credit Card: MIT's tool for purchasing authorized products and services directly from suppliers who accept credit cards as a form of payment.
- SAPweb: The web-based front-end to MIT's SAP financial system. This portal allows users to perform many financial and administrative functions including requisitions, journal vouchers and credit card charge verification.
For Procurement Emails:
Procurement Card: procard@mit.edu
Purchasing Issues: procurement@mit.edu
Purchase Order Closeouts: pocloseouts@mit.edu
New Vendors: newvendors@mit.edu
For Contracts and Grants
- Carnets
- Debarred and Suspended Bidders List
- Federal Acquisition Information
- Federal Acquisition Jumpstation (procurement sites by government agencies)
How to Do Business With a New Vendor
When creating a requisition for a vendor that can not be found in the search area of SAPweb, simply complete the requisition, leaving the vendor information blank. Enter the vendor name, address, telephone, and fax number in the Internal Note field of the SAPweb requisition form. The Procurement Office will add the vendor to the database before processing the requisition.
Some vendors may require bank and trade information prior to doing business with MIT. See the Bank and Trade Reference section above for a pdf file with more information.
Visitor-Contractor Information
MIT is committed to excellence in environmental, health and safety stewardship on our campus and the larger community of which we are a part. We are committed to protecting all visitors to adhere to our EHS policies and procedures at all times. To assist in this, a brief summary of key information as been prepared for your review at the EHS webite. Please review this before you come on to campus and periodically thereafter and adhere to these requirements.
For your use, a visitor pamphlet, which can be given to all visitors, contractors and vendors who enter our facilities.
Metrics
The Procurement Department tracks and reports on various purchasing metrics to gauge how and where the Institute spends money. One of the metrics looks at the purchasing tools used to acquire goods and services:
Massachusetts Institute of Technology, Procurement, 600 Technology Square, NE49-4122
phone 617-253-7241, fax 617-252-1558, email procurement@mit.edu