Approval and Completion

If approved by the Property Office, Office of Sponsored Programs will review for contract/grant compliance and establish a child WBS cost object for the amount of the budget estimate for the non-salaried costs taking the funds from the parent account. The WBS will not have any indirect cost applied, and will have a termination date that coincides with the estimated completion date of the equipment.

The project charges all allowable costs to the child WBS. Generally speaking, all other G/L accounts are not allowable unless the costs are initially described in the budget as being necessary for the completion of the fabricated item and the Property Office deems them appropriate. If additional costs beyond the approved budget are needed during fabrication, a revised revised budget should be submitted to the Property Office for approval; otherwise, these costs will not be acceptable as part of the fabrication.

During the estimated completion period of the fabrication, but not exceeding one year, the Property Office will field check for compliance of:

• Materials purchased against original budget (documentation may be requested for costs against internal work orders and credit cards);
• Progress toward completion.

If the fabrication is completed sooner than expected, it is the department's responsibility to notify the Property Office. If the fabrication is not complete, an extension of time should be requested of the Property Office. All cost revisions must also be requested through the Property Office.