About Travel

The Travel department ensures compliance with Institute policy and government regulations. The basic policy guiding travel expense reimbursement is that the individual traveler should neither gain nor lose personal funds as a result of travel assignments and that these assignments be planned so that their cost will not exceed budgetary limitations. Thus each traveler is to be fully reimbursed for all necessary and reasonable expenses incurred in connection with travel on Institute business, but should make efforts to keep all expenses at a sensible minimum.

The Travel Office is a service oriented department that interacts frequently with the Institute community and outside vendors. We offer a quarterly travel training session at NE49 in the Grand Cayman Room to help course participants understand MIT’s travel policies and complete travel documents. The session dates will be announced on MIT’s monthly financial statements and an AO query will be sent to all administrators.

The Travel Office offers contracted discounts and specially negotiated air fares through our approved travel agencies as a collaborative effort of several colleges and universities with similar travel patterns, providing cost savings based on joint purchasing power. We also have agreements with two car rental companies and several hotels.